International Meeting Planner
Start with a five-city global team and find the window that works best across the Americas, Europe, Asia, and Australia.
Following the sun in a global team
Global teams rarely share a single window of working hours. A "follow the sun" rhythm hands work from one region to the next, so each person works during the day and passes on notes. The planner helps you find the few meeting times that still fit for the regions you need most.
Put the city that owns the meeting first. Its time becomes the reference for the slider and for the invite text. Rotate the order over several meetings so the early or late hours are shared fairly.
Frequently asked questions
What is the best way to plan an international meeting?
Start with the cities that must attend, then look for overlap in working hours. For global teams, it often helps to rotate the meeting time between sessions so no single region always attends at night. The planner shows this rotation clearly when you move the slider.
How do I plan a follow-the-sun handover?
A follow-the-sun handover passes work from one team to the next as their working day begins. Add the teams in the order their days start, then check the handover window where one team is finishing and the next is starting. Short overlaps of 30 to 60 minutes are usually enough for a clean handover.
Which time zones are preloaded on this page?
The page opens with New York, London, Mumbai, Singapore, and Sydney. These five cities cover the Americas, Europe, South Asia, Southeast Asia, and Australia, and you can remove or replace any of them.